Complaints procedure
COMPLAINT HANDLING PROCEDURE
- We take complaints very seriously and seek to resolve complaints as quickly as possible.
- We will investigate your complaint fairly, competently, diligently and impartially.
- We will also be consistent with our investigation, as well as being reasonable and prompt.
CONTACT INFORMATION
Complaints Officer – Jason Ashman
Address: Henwood Court Financial Planning Limited, The Cruck Barn, 20 Country Park View, Walmley, Sutton Coldfield, B76 1TE
Tel: 0121 313 1370
Email: jason.ashman@henwoodcourt.co.uk
PROFESSIONAL INDEMNITY INSURANCE
We hold professional indemnity insurance and will work with our insurers whilst we review your complaint.
ACKNOWLEDGEMENT – 5 WORKING DAYS
We are required to acknowledge complaints “promptly”. We consider an acknowledgement within 5 working days of receiving your complaintto be prompt.
4 WEEKS:
Within 4 weeks we aim to issue our decision on your complaint – called a ‘Final Response Letter’ (FRL).
If we have not resolved your complaint in this time frame we will write to you and explain what the position is and the reasons for the delay and a time scale when we expect to send our FRL.
8 WEEKS:
We are required by our regulators to reply to you with an FRL within 8 weeks.
If, for whatever reason, we cannot do this we will write to you and explain why. At this time you will have the right to refer your complaint to the Financial Ombudsman Service (FOS).
“FINAL RESPONSE LETTER” (FRL)
When replying to you we will provide evidence of our investigation and the reasons for the conclusions we have reached.
If we discover we are at fault we will offer redress or remedial action where we decide this is appropriate to resolve the matter.
If the decision is to refute the complaint the FRL will detail why we are not upholding your complaint.
You have the right to refer your complaint to the FOS, free of charge – but you must do so within six months of the date of the FRL.
We will send full contact details of FOS and enclose a FOS booklet in the FRL which explains how you can refer the complaint to FOS. It will also contain the link to the FOS web site. Details are confirmed below.
If your complaint is about how we have processed your personal data under the Data Protection Act or General Data Protection Regulation (GDPR) we may refer you to the Information Commissioners Office (ICO) as well as FOS.
This does not take away your right to refer your complaint to FOS.
FINANCIAL OMBUDSMAN SERVICE
The Financial Ombudsman Service
Exchange Tower
London
E14 9SR
Telephone: Monday to Friday (8am to 8pm) & Saturday (9am to 1pm) – 0800 023 4567
Web site: http://www.financial-ombudsman.org.uk/
Email: Fill out the form on – http://www.financial-ombudsman.org.uk/contact/index.html
INFORMATION COMMISSIONERS OFFICE (ICO)
Complaints about how we have processed and used your data can also be referred to the ICO:
Information Commissioner’s Office
Wycliffe House
Water Lane
WilmslowCheshire
SK9 5AF
Telephone: Monday to Friday (9am to 5pm) – 0303 123 1113
Web site: https://ico.org.uk/global/contact-us/
Email: fill out the form on – https://ico.org.uk/global/contact-us/email/
